Venue hire Terms & Conditions

Bookings
A non refundable deposit of 10% is required to secure a booking. Payment is required in full one week prior to the date booked.

Bond 
A bond is required when booking ($250 or $500 if alcohol is consumed). Bonds are fully refundable (within 30 days) if no damage/time penalties or extra cleaning is incurred. 

Cancellations
The 10% deposit is non refundable. 7 days notice is required for all booking cancellations. 

Parking
There is NO PARKING in the drop off area or clock tower courtyard. Parking is available in the lower car park only. Disabled access parking is also available in the lower car park area. 

Liquor 
A liquor licence is required to consume alcohol on the Heathcote site (outside of the buildings). The licence may be purchased from the City of Melville, Almondbury Rd, Ardross prior to the function. Ph: 9364 0666. 

Catering
Hirers can contact the Blue Water Restaurant 9315 7700 to discuss any catering requirements for their function or you are more than welcome to self cater. 

Cleaning
The hirer is responsible for the set up and clean up of the building hired. Set and clean up must be done within the time of hire. Cleaning equipment is in the store room of each facility hired. Penalties will apply if rooms are left unclean and/or equipment is not stored as specified. 

Rubbish 
Rubbish must be placed in the bins provided - any excess is to be taken away. Additional bins may be hired from the City of Melville Waste Management Section, under no circumstances are bins to be moved from their location around the grounds for your function. 

In both buildings, chairs and tables must be returned to the original classroom format (photographs of layout are in each room for reference). They must not be stored in the storeroom.  

A bond penalty will be incurred if these guidelines are not adhered to.  

Security 
The key must be collected from Centre for Adult Education Administration the working day (Monday to Friday 8.30 – 4.30) prior to the function date. The hirer will be given an alarm code for the building hired. It is the hirer’s responsibility for ensure that the alarm is de-activated and re-activated properly. Penalties will apply if security personnel are called out. Keys must be returned promptly after the function—for your convenience a locked drop-box (via the brass letterbox flap) is located at the doorway to Administration House, available 24hrs/7days.  

Smoking
There is no smoking within the premises at any time and the use of sparklers or smoke machines within the buildings is strictly prohibited. 

General
These rooms are not available for hire for 18th or 21st birthdays. Council regulations require functions to finish by 11.30pm.

The hirer is responsible for the good order and decent behaviour of those present, leaving the building locked, clean and secure.

Hirers must apply and obtain permission from the City of Melville in order to erect marquees or fixed features.
Items are not to be stuck on the walls.

Hirers must keep noise levels at a respectable level and not unduly impact on other site users and neighbouring residents. 

The management reserves the right to:

• Refuse any application
• Cancel any bookings
• Retain bond to cover additional cleaning time, time penalties, lights/heating left on, security call outs, any damage to the premises and key replacement

* Please note: for weekend and public holidays - all bookings/hirers will be jointly accountable for cleaning and damage costs. It is the hirers responsibility to check existing condition of venue at time of hiring and upon arrival, reporting any anomalies immediately to management.

For further information please contact the Venue Coordinator

Challenger Institute’s Centre for Adult Education
Phone: 1300 300252 or  Fax: (08) 9237 4599
Email: adulteducation@challenger.wa.edu.au   
Post: PO BOX 124, APPLECROSS WA 6953

In Person: 58—60 Duncraig Road, APPLECROSS WA 6153

Room viewings are by appointment only, Monday to Friday 8.30am to 4.30pm